The Hospitality Reporting Calendar
What to report, and when — the finance rhythm that keeps a hospitality group in control. Daily to annual.
Reporting in hospitality isn't a monthly event — it's a rhythm. The groups in control don't wait for the management pack to find out how they're doing; they read the business daily, confirm it weekly, and use month-end to review rather than discover. Here's the cadence that keeps a group ahead of its numbers.
Daily — read the business
The signals that tell you whether today went the way you planned.
- Sales flash by outlet — actual vs budget
- Cash and card position; takings tied out
- Covers and average check
- Labour against sales
Weekly — confirm and adjust
Where drift shows up early enough to correct it.
- Sales vs budget and vs last year, by outlet
- Wage cost % against sales
- Purchase and COGS check; missing invoices chased
- Cash position; AR / AP snapshot
Monthly (month-end) — review, don't discover
The full picture, once the daily work has made it a formality.
- Management accounts per outlet and consolidated
- P&L vs budget and vs last year
- Balance sheet and cash flow
- KPI pack — GP, labour, prime cost, EBITDA per outlet
- VAT reconciliation and return (where monthly)
See the Restaurant Month-End Close Checklist for the full close.
Quarterly — step back
- Board / investor reporting pack
- Reforecast against budget
- Covenant or lender reporting (where required)
- VAT (where quarterly); corporate-tax checkpoints for eligible entities
Annually — close the year
- Statutory accounts and audit pack
- Next-year budget built and loaded
- Licence renewals (trade, alcohol) and annual subscriptions
- Annual tax obligations addressed
Who reads what
Site GMs live in the daily and weekly view. Heads of operations work in the weekly and monthly. Owners and boards read the monthly, quarterly and annual. The rhythm only works when each layer gets the view built for it — which is why it has to come from one source, in real time, rather than be assembled by hand every period.
See it on your own numbers.
LDGERS runs this rhythm for hospitality groups — daily flash to board pack — from one platform, so every layer reads the same numbers.